OBJECTIVE AND MAIN TASK OF THE FUNCTION
Ensure accurate, timely, and compliant payroll delivery across multiple international entities in collaboration with external providers, acting as a key point of coordination between HR, Finance, vendors, and employees. Oversee payroll processes, compliance, and reporting across countries while supporting equity-related payroll activities.
Serve as backup for Swiss payroll to ensure business continuity and compliance with local regulations. Contribute to payroll administration, audits, and continuous improvement initiatives to enhance efficiency, controls, and overall payroll quality.
TASKS
International Payroll
- Coordinate and oversee end-to-end payroll processes for multiple international entities in collaboration with external payroll providers
- Ensure timely and accurate payroll delivery across countries, including data collection, validation, and approvals
- Review payroll outputs, reports, and reconciliations provided by vendors
- Ensure compliance with local labor laws, tax regulations, and statutory requirements in each country
- Manage payroll calendars, deadlines, and funding requirements
- Support new country setups, provider transitions, and payroll process improvements
- Handle employee payroll-related queries across regions
- Process and coordinate equity-related payroll activities (e.g., stock options, RSUs), ensuring accurate taxation and reporting in collaboration with internal stakeholders and external providers
Swiss Payroll (Backup Responsibility)
- Act as backup for the Swiss payroll process, ensuring continuity in case of absence of the primary payroll owner
- Support payroll processing activities such as data validation, payroll review, and coordination with the Swiss payroll provider. Ensure compliance with Swiss regulations (e.g., AHV/AVS, BVG/LPP, withholding tax)
- Assist with year-end activities (e.g., salary certificates) and audits when required
Administration and Benefits Support
- Assures compliancy with legal and SOX requirements as well as Quality standards and best practice
- Facilitates internal and external audits by providing records and documentation to the Senior Manager Payroll and Benefits
- Works on specific payroll projects in collaboration with the Senior Manager Payroll and Benefits
REQUIREMENTS AND SKILLS
Education: Bachelor's degree in Human Resources, or related field
Special Knowledge: Experience with foreign payroll or expats payroll preferable. Experience working with external payroll providers.
Languages: German or French mother tongue, very good English skills, any other language is a plus.
IT-Skills: Excellent IT-Skills (especially in Excel, Payroll system i.e. ABACUS)
Experience: Experience in working in remote teams
Personality: Very well structured, organized, highly analytical. High interest in foreign payroll. Independent. Trustworthy and reliable. Proactive and service orientated. Stress resistant.
Professional Experience: 3 - 5+ years of experience in international payroll, preferably in a multi-country environment. International corporate environment/SOX is a plus