Your responsibilities
HR Training Organisation & Monitoring
- Organize and coordinate onsite and international training sessions (scheduling, logistics, materials, communication)
- Monitor and maintain the initial training program for Swiss and international employees
- Organize and monitor compliance trainings across regions
- Administer e-learning platforms (GO1/eQMS) (course assignments, tracking, reporting)
- Maintain training records and ensure compliance with internal and regulatory requirements
- Coordinate with internal trainers and external vendors
Routine HR Administration & Communication Support
- Prepare IT Access Management and other forms
- Prepare onboarding materials for new hires, send out employee birthday gifts
- Maintain and update evacuation drill lists
- Track Annual performance review process
- Publish job advertisements and other communications on LinkedIn
- Support HR publications and updates on SharePoint (i.e. organizational chart)
- Prepare and distribute HR communications across international teams
Time & Absence Management
- User and Badge management
- Support HR Specialists in monthly lock the months.
- Enter routine corrections i.e. enter public holidays
- Conduct Mobatime training for new hires
Reception & Event Organisation
- Welcome visitors, assure proper registration and badge
- Ensure phone call reception of main line
- Organize Apéros and employee events and hospitality arrangements for visitors (i.e. hotel bookings)
- Ensures proper handling of HR Invoices, POs and supplier management
Training of Apprentice (1st year)
- Plan apprentice tasks, supervise performance and development.
REQUIREMENTS AND SKILLS
- Completed commercial apprenticeship or equivalent qualification in HR and training administration
- Initial experience in HR, training coordination, or administration is an advantage
- Experience in an international or multicultural environment is a plus
- Experience in train apprentices
- Familiarity with HR systems and e-learning platforms is beneficial
- Proficient in MS Office (Excel, Word, PowerPoint)
- Strong organizational and coordination skills, Ability to manage multiple tasks
- High attention to detail and accuracy
- Excellent communication and interpersonal skills
- Discretion and confidentiality in handling sensitive information
- Languages: Fluent in English and German or French; additional languages are a plus
Important Issues: No Home Office Work and present Working time from 08.00 - 12.00 // 13.00 - 17.00 is a Must